GKS Barcoding Information

Consignors print all their barcodes from home on Avery labels (see below for label specifications)! No more waiting for your order to be processed, no driving to pick them up...easily print all the orders you need from the day registrations open, all the way through drop-offs! Hurray!

If you are unable to print your own barcode labels, we will gladly print them for you at the sale location during drop-off. Just make a list, or fill out our barcode worksheet, of the prices you need and bring that list to the sale during drop-offs. We can print them for you quickly and easily at no charge!

Below you can find helpful information on dates/deadlines to print barcodes, label specifications & resources, steps on how to enter & print your barcodes, and frequently asked questions about barcodes!

If you have any questions after reviewing the information below, please contact Heather at Heather@GrowingKidsSale.com or 479-414-5063.

DATES & DEADLINES

Barcode entering/printing begins: Monday, January 23rd, 5am
and will be available until the sale is completely over!
(No deadline to get your barcodes entered before drop-offs begin!)

What if I do not have the ability to print my own barcodes?
We will print barcodes for you at drop-offs! You have two options:

A) Bring a list of the barcodes that you need to the sale location during drop-offs (you can use our Barcoding Worksheet if you wish), and we will enter them into the computer and print them for you there!

B) Order your barcodes through your consignor homepage online, then come to the sale location anytime during drop-offs and bring your BATCH NUMBER (your order reference number), and we will print them for you! Note: you MUST have your batch number (not consignor number) for us to reference your online order at drop-offs. No need to bring your own labels - we'll supply them.

If we are printing barcodes for you at drop-offs, you may either bring your items with you (hung, tagged with index cards, and completely ready except for barcodes) and apply the barcode stickers to your tags right then, or you may come pick-up the barcodes and bring your items back to drop-offs later.

LABEL SPECIFICATIONS & RESOURCES

Barcodes MUST be printed on labels that are compatible with "Avery Template 5160 or 8160". These labels will be 1" x 2 5/8". If you don't use labels that correspond to Avery Template 5160 or 8160, your barcode may print off the label and be unusable. NOTE: If you have labels that ARE these template numbers, but your barcodes still print off the label, see "Label Alignment Troubleshooting" below for simple steps to fix the problem.

Labels following Avery Template 5160 and 8160 standards come in a variety of brands and quantities and can be purchased for inkjet or laser printers. Different brands and quantities will have different product numbers, but labels that can be used to print GKS barcodes will say "Use Avery Template 5160 or 8160" or "Compatible with Avery Template 5160 or 8160" somewhere on the package.

Hints, Tips & Tricks:
  • DON'T WAIT until the last minute to buy your labels when store quantities may be running low. BUY them TODAY! OR...save yourself a potential dry-run and order ONLINE! Ordering online and having them shipped to the store is often FREE and they are held at the store under your name! See links below.
  • You can typically find these labels sold in quantities of 300, 750, 1500, and 3000. You can save the extras for future sales, or consider splitting a package with a friend!

Resources For Purchasing Labels:
Below are links to labels from several local stores. Note that stores may carry smaller or larger quantity packages in-store only, so they won't necessarily be listed below. The labels linked below are the correct labels to use for GKS barcoding and are compatible with Avery Template 5160 or 8160.

WAL-MART (offers free "site-to-store" shipping)
Inkjet, 750 labels, Avery brand, $6.97 (price subject to change)
Inkjet/Laser, 750 labels, 3M brand, $5.63 (price subject to change)
Note: Wal-Mart also carries 300 count packages of Avery labels "in-store only" for $4.88

OFFICE DEPOT (offers free "in-store pickup" shipping)
Inkjet, 750 labels, Office Depot Brand, $11.49 (price subject to change)
Inkjet, 750 labels, Avery Brand, $12.79 (price subject to change)
Inkjet, 750 labels, 3M brand, $12.79 (price subject to change)
Laser, 750 labels, Avery brand, $12.79 (price subject to change)
Laser, 750 labels, 3M brand, $12.79 (price subject to change)

STAPLES (offers free "site-to-store" shipping)
Inkjet/Laser, 750 labels, Staples brand, $11.49 (price subject to change)
Inkjet, 750 labels, Avery brand, $12.79 (price subject to change)

STEPS FOR ENTERING & PRINTING BARCODES

We have found that the easiest, most efficient way to approach barcoding is in these simple steps:
  1. Start by making the tags for your items (see Tagging Items). As you make the tags, follow these steps:
  2. Determine what price you will want to sell each item for and whether you want it to go for half-price on Saturday (see helpful Pricing Guidelines), and write that information in the bottom right-hand corner of the card. You can write "ND" beside the price if you want "No Discount" on half-price day. You will cover this with the barcode later.
  3. Once you have written and attached all the cards to your items, get a sheet of paper and make a list of the barcode prices you will need. (for example: $1.00 - 3, $2.00 - 5, $3.00 - 8, etc.). Separate the discount prices from the no-discount prices. You may wish to print the following PDF to help build your list: Barcode Ordering Worksheet.
  4. You will then have an easy list to take to the computer when you're ready to print your barcodes online. You will also have an easy system for knowing which barcodes go on which item, according to what you wrote on the tags. If you plan to have us print your barcode labels at drop-offs, bring your list or your Barcode Ordering Worksheet with you.

WHEN YOU ARE READY TO PRINT

  1. Make sure you have the appropriate labels on hand. (see above "Label Specifications")
  2. Click "Enter Barcodes Now" at the bottom of this page to enter your list and submit your order.
  3. Once you submit an order, you will get a batch number. You can follow the on-screen instructions to print your labels immediately, or you can login to your Consignor Homepage at a later date and select the batch number you wish to print. Barcode orders may be re-printed as many times as you need. Note that it is always a good idea to print on a blank sheet of paper first to check your printer alignment against a sheet of labels before printing on your actual labels.

And there you have it! As easy as 1, 2, 3! And you can repeat with subsequent orders, or re-print orders, as many times as you need to!

LABEL ALIGNMENT TROUBLESHOOTING
If your barcodes are not aligning properly on the labels, it is almost always related to your Adobe print settings, which is easily fixed in these simple steps (for Windows users - may be different for Mac):

  1. Have the labels displayed on your screen.
  2. From the FILE menu, choose PRINT.
  3. On the PRINT window that pops up, locate the "Page Handling" section which is usually about half way down on the left. There will be a "Page Scaling" drop-down box, and your options will include None, Fit to Printable Area, Shrink to Printable Area, Multiple Pages Per Sheet and Booklet Printing. Basically, you are wanting to print the document at its full-size.
  4. Select "None" in the Page Scaling drop down box and then click OK to print your labels. It is always a good idea to print on a blank sheet of paper first to check the alignment of your labels before printing on your actual labels.


FREQUENTLY ASKED QUESTIONS ABOUT BARCODING

Can I use my left-over barcodes from the last sale for the items I am putting in this sale?
Yes, but only barcodes ordered during or since the Spring 2010 season may still be used. Barcodes from the Fall 2009 sale or older may NOT be used. Changes have been made to the resort codes since the Fall 2009 sale, so using those barcodes means your unsold items will not get sorted correctly. If you are unsure when certain barcodes were ordered, simply enter new barcodes and look at the resort code that shows on the right side of the barcode (it will be a single or double letter). If this letter matches the barcodes you have already, they are still good.

What if I change my mind about a price or discount option?
If you change your mind on the price or half-price option that you printed on an item's barcode, you MUST make a new tag and print a new barcode. DO NOT mark out the barcode's price or discount and change it manually - the item will scan at the checkout according to what is encoded in the barcode, not what is hand-written on the barcode sticker. Additionally, do not place a new barcode sticker over an old one. Please make a new tag with a new barcode. We will be comparing all stacked barcodes at check-out, so you will save everyone time at check-out by making a new tag. Items with stacked barcodes will be sold under the bottom barcode's consignor number.

How can I know whether a barcode is encoded to sell at half-price on Saturday?
Barcodes with the words "No Disc" next to the price on the barcode will NOT go half-price on Saturday. Barcodes without these words WILL sell for half-price on discount day.

What do the letter(s) located to the right of the barcode mean?
These letters are resort codes which we will use to resort unsold items at the end of the sale so that they can be sorted by consignor number for your pick-up convenience. Regardless of the resort code on the barcode, your items will NOT be available for pick-up unless you have a red, circled "R" meaning "Return" in the top left corner of the index card tag on the item. These letters do not have anything to do with the half-price day discount option.

Do I need to enter all my barcodes at one time?
No, you may enter as many separate barcode orders as you wish! You can print them immediately after you submit, or login to your Consignor Homepage at a later date and select and print an order. And the beauty is this - if you're stuck tagging at midnight and need a few more barcodes, just hop on your computer and print them!

I do not have a computer or printer at home. How do I print my barcodes?
We will continue to print barcodes at drop-offs as usual for anyone who cannot print their own barcodes before drop-offs. You have two options:
A) Bring a list of the barcodes that you need to the sale location during drop-offs (you can use our Barcoding Worksheet if you wish), and we will enter them into the computer and print them for you there!
B) Order your barcodes through your consignor homepage online, then come to the sale location anytime during drop-offs and bring your BATCH NUMBER (your order reference number), and we will print them for you! Note: you MUST have your batch number (not consignor number) for us to reference your online order at drop-offs. No need to bring labels - we supply them for you.
*If we are printing barcodes for you at drop-offs, you may either bring your items with you (hung, tagged with index cards, and completely ready except for barcodes) and apply the barcodes to your tags right then, or you may come pick-up the barcodes and bring your items back to drop-offs later.
*If you are bringing your items with you, remember to come with enough time BEFORE your drop-off appointment to have the barcodes printed and apply them to your tags so that your items will be barcoded and ready for inspection BY your appointment time.

What if I need another barcode printed at drop-offs, or during GKS re-loaded drop-off?
We can quickly & easily print any barcodes you need at drop-offs!

Can I re-print an order?
Yes! You can view and print any of your barcode orders from your Consignor Homepage, and you can re-print them as often as you wish!

The stores I've visited are sold out of the labels I need. Where can I purchase them?
See the links above for purchasing the labels online to pick-up locally or ship to your door. If you have the labels shipped to the store for pick-up, it is often FREE shipping, and they will be held at the store under your name! You could do this before you even visit a store to save yourself a potential dry-run! If you don't mind paying shipping, there are other office supply stores online you could order from as well and have them shipped directly to your door.

Enter Barcodes Now


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